Under laws introduced in 2018, we need to provide you with certain details concerning how your personal data will be used and protected.

Ballet Better takes the protection of the data we hold about you as a client seriously and are committed to respecting your privacy. This notice is to explain how we may use personal information we collect, how we comply with the law on data protection and what your rights are.

Name of controller: Ballet Better Limited

Categories of personal data we collect:

• Name

• Contact details

• Medical/specific requirements information

• Emergency contact details

• Video/photography agreement

• Participation agreement

• Consent to not take legal action should one injure oneself in class.

• Consent to take responsibility for lost property, terms and conditions over cancelled courses or classes and agree to zero tolerance of abuse to Ballet Better staff.

  Please note
  Once completed, the form and what is agreed on is valid for any other dance class later attended with Ballet Better.

People on our mailing list who opted to receive the Ballet Better newsletter (sent via Mailchimp). We hold the e-mail addresses of people who have requested to be kept informed about Ballet Better activities. This information is retained until we receive a request for its deletion. Each Mailchimp newsletter has an opt out option and we can easily remove details too when, or if, requested.

Photographs and videotapes

Occasionally you may be asked to participate in a photograph or video recording. Dancers are not tagged or named. These images may be shared with each other in the class. Some images may be used for social media accounts on facebook and instagram. This is standard practice for most dance organisations to show photographs from class and what happens in the studio. It helps to create a picture for newcomers and it helps attendees to feel proud of their dance accomplishments. We never publish a photograph which is unflattering or extreme in any way. If you do not wish to be photographed please inform me prior to the event or at the beginning of class. This will be added to the participation agreement where you can opt in/out.

Our sources of the personal data

We obtain personal data from:

• The individual registering to join

• Ballet Better database
  
  

Purposes for which we process personal data: We will process the personal data for:

• Administering bookings and attendance at sessions

• Dealing with medical needs/specific requirements

• Supporting the delivery of ballet classes

• Confirm receipt of payment received online

• Reporting of participation and any incidents

Who will Ballet Better disclose your personal data to

Your personal data is stored securely, is not shared with third parties and Ballet Better will not do so in the future without your explicit consent. It is encrypted and accessed by Ballet Better authorised staff. We have never given or sold our client base information.

Legal basis for processing your personal data

The legal basis for the collection and processing of your personal data is:

• For administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us.

• For dealing with medical needs: that you have given your explicit consent or in your vital interest.

• In all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in ballet classes and does not prejudice or harm your rights and freedoms.

Your right to withdraw consent

Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data

All forms are held securely, encrypted with access to Ballet Better staff only.

How long we will keep your personal data for

We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected.

Your rights in respect of your personal data

You have the right of access to your personal data and in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

For more information on how to get in touch visit our contact page here.

Complaints
If you have any concerns or complaints about how we are handling your data please do not hesitate to contact us via the contact page.